This Privacy Policy describes how OakfieldPaper Media Inc. ("OakfieldPaper", "we", "our") collects, uses, and handles information when you visit oakfieldpaper.org (the "Site"). This policy is intended to comply with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and provincial privacy laws where applicable.
1. Information we collect
Automatically collected data
When you visit the Site, our server logs may record standard technical information including your IP address, browser type, operating system, referring URL, pages visited, and timestamps. This information is used for site security, troubleshooting, and aggregate traffic analysis. It is not used to identify individual visitors.
Cookies
The Site uses a minimal set of cookies:
- cookie_consent — stores your accept or reject response to the cookie consent banner. This is a first-party cookie stored in your browser's localStorage and is not transmitted to any server.
We do not use advertising cookies, third-party tracking cookies, or analytics cookies that transmit personal data to external parties. If you reject cookies via the banner, no cookies beyond those necessary for basic site function are set.
2. How we use information
Any technical data collected is used solely to operate and maintain the Site. We do not sell, rent, or share personal information with third parties for marketing purposes.
3. Contact form submissions
If you submit a message through the contact form on the Site, we collect your name, phone number, and email address for the purpose of responding to your inquiry. This information is not added to any mailing list and is not shared with third parties. It is retained only as long as necessary to complete your request.
4. External links
The Site includes links to external resources including university library portals, academic databases, and third-party software documentation. OakfieldPaper is not responsible for the privacy practices of external sites. We recommend reviewing the privacy policies of any external site before providing personal information to it.
5. Data retention
Server log data is retained for a maximum of 90 days. Contact form submissions are retained for up to 12 months or until the inquiry is resolved, whichever is shorter.
6. Your rights under Canadian privacy law
Under PIPEDA and applicable provincial legislation, you have the right to:
- Know what personal information we hold about you
- Request access to your personal information
- Request correction of inaccurate information
- Withdraw consent for collection or use (subject to legal and contractual restrictions)
- Lodge a complaint with the Office of the Privacy Commissioner of Canada
To exercise any of these rights, contact us at editor@oakfieldpaper.org.
7. Security
The Site is served over HTTPS. We implement reasonable technical and organizational measures to protect information from unauthorized access, use, or disclosure. No method of internet transmission is completely secure; we cannot guarantee absolute security.
8. Changes to this policy
We may update this Privacy Policy as necessary to reflect changes in our practices or applicable law. The date at the top of the policy indicates when it was last revised. Continued use of the Site after changes constitutes acceptance of the revised policy.
9. Contact
For privacy-related inquiries:
OakfieldPaper Media Inc.
55 University Avenue, Suite 1400
Toronto, ON M5J 2H7, Canada
editor@oakfieldpaper.org
+1 (416) 555-0194